Payment & Policies

Payment

Northwoods Velvære Studio is a private-pay therapy practice. Payment is due at the time of each session.

Accepted Payment Methods

  • Credit card

  • Debit card

  • HSA and FSA cards

All payments are processed securely through SimplePractice.

Fees

Individual Therapy Services

  • Initial Intake Session (60 minutes): $210

  • Individual Therapy Session (50 minutes): $155

Limited reduced-fee appointments may be available based on need and practice availability.

Insurance

Northwoods Velvære Studio does not bill insurance directly.

If your insurance plan includes out-of-network benefits, a superbill may be provided upon request for possible reimbursement. Reimbursement is not guaranteed and depends on your individual insurance plan.

Clients seeking to use insurance may be eligible for services through River Walk Counseling, depending on insurance participation and availability.

Good Faith Estimate

Under federal law, individuals who are uninsured or who choose not to use insurance have the right to receive a Good Faith Estimate of expected healthcare costs.

A Good Faith Estimate will be provided during the intake process and upon request.

Scheduling

Appointments may be scheduled weekly, biweekly, or monthly based on your goals, needs, and clinician availability.

Cancellation Policy

If you need to cancel or reschedule an appointment, please provide at least 24 hours' notice.

Appointments canceled with less than 24 hours' notice, as well as missed appointments (no-shows), will be charged an $85 cancellation fee.

Confidentiality

Your privacy is important. All therapy sessions are confidential within the limits of state and federal law.

Information will only be released with your written authorization unless disclosure is required by law, including situations involving:

  • Risk of harm to yourself or others

  • Suspected abuse or neglect of a child, vulnerable adult, or dependent person

  • Court orders or other legal requirements

Additional details regarding privacy practices are available in the Notice of Privacy Practices.